Requirement matrix

What Hong Kong requires

Every row states who owns the requirement, whether it is mandatory or conditional, and what evidence normally satisfies it. Requirements are grouped by the area they belong to, not by page.

Requirement rows: 8 across all structures
Conditional rows: 0
Filing authority: Companies Registry (Hong Kong)

Private Company Limited by SharesThe only structure published for Hong Kong.

Identity

Identity requirements for Private Company Limited by Shares in Hong Kong
Requirement	Owned by	Necessity	Evidence expected
Certified identity and address evidence for each individual who owns or controls the company, plus corporate documents where a shareholder is itself an entity.	You	Mandatory	Passport or national identity document Proof of residential address

Identity evidence for every beneficial owner and director
Mandatory
Owned by
You
Evidence
Passport or national identity document, Proof of residential address

Structure

Structure requirements for Private Company Limited by Shares in Hong Kong
Requirement	Owned by	Necessity	Evidence expected
Shareholders and their holdings, directors, and the significant-controller position that must be recorded.	You	Mandatory	Confirmed during intake
Checked against the Companies Register; some words require prior consent.	Appointed provider	Mandatory	Confirmed during intake

Confirmed ownership and control structure
Mandatory
Owned by
You
Available company name (English and/or Chinese)
Mandatory
Owned by
Appointed provider

Address and presence

Address and presence requirements for Private Company Limited by Shares in Hong Kong
Requirement	Owned by	Necessity	Evidence expected
A physical Hong Kong address where statutory correspondence is received.	Appointed provider	Mandatory	Confirmed during intake

Hong Kong registered office address
Mandatory
Owned by
Appointed provider

Governance

Governance requirements for Private Company Limited by Shares in Hong Kong
Requirement	Owned by	Necessity	Evidence expected
A Hong Kong resident individual or a Hong Kong body corporate must be appointed and maintained.	Appointed provider	Mandatory	Confirmed during intake

Company secretary
Mandatory
Owned by
Appointed provider

Compliance

Compliance requirements for Private Company Limited by Shares in Hong Kong
Requirement	Owned by	Necessity	Evidence expected
Hong Kong companies must keep a significant controllers register at the registered office and make it available to authorities on demand.	You	Mandatory	Confirmed during intake
Business registration is obtained alongside incorporation and renewed periodically.	External authority	Mandatory	Confirmed during intake

Significant controllers register
Mandatory
Owned by
You
Business registration
Mandatory
Owned by
External authority

Operational

Operational requirements for Private Company Limited by Shares in Hong Kong
Requirement	Owned by	Necessity	Evidence expected
A specific description of what the company will do, in which markets, and with which counterparties. Regulated or restricted activities change both the filing path and the licensing path.	You	Mandatory	Confirmed during intake

Description of intended business activity
Mandatory
Owned by
You

Where this comes from

How the matrix is maintained

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