Data room and diligence coordination
Data room structure and permissioned access
Definition
What this service is
The category it belongs to, who delivers it, and where it can be delivered.
- Category
- M&A and strategic transactions
- Regulated-adjacent category
- Delivered by
- ZKCAP platform package
- Jurisdictions
- United States, Hong Kong, Singapore, United Arab Emirates
- Coverage is per jurisdiction, never global by default
- Working languages
- English
- Provider-declared
Fit
Who this is for
If none of these describe your position, a scoping conversation is a better starting point than a request.
- Parties already in a live process who need structure
- Companies running diligence across multiple counterparties
- Teams whose diligence is currently spread across email
Prerequisites
What must already be in place
These are checked before the work is scoped, because starting without them produces a stalled engagement.
- A transaction or process already under way
- Documents available in electronic form
- A named internal owner for responses
Scope
What the engagement covers
Scope, deliverables and exclusions are stated together so the boundary of the engagement is visible before it starts.
Workstreams
- Data room structure and permissioned access
- Diligence request intake and tracking
- Response coordination with owners and deadlines
- Closing condition tracking
Deliverables you receive
- Configured data room with access log
- Diligence request register with status
- Closing condition checklist
Explicitly not included
- Legal review of disclosed documents
- Representations about the accuracy of your disclosures
- Negotiation support
- Escrow services
Process
How the engagement runs
Stages owned by an external authority are marked. Their outcome and timing are outside the platform's control.
Qualification and confidentiality
YouSell-side or buy-side position, objectives and confidentiality requirements are established before any material is exchanged.
Transaction readiness review
Qualified providerCorporate, financial and contractual housekeeping is reviewed against what a counterparty's diligence will examine.
Materials preparation
Qualified providerValuation support, information memorandum or acquisition criteria, and the supporting analysis are prepared by a qualified advisor.
Data room and diligence coordination
Qualified providerA permissioned data room is set up and diligence requests are tracked and answered through the platform rather than by scattered email.
Closing checklist
Qualified providerConditions, deliverables and sign-off items are tracked to completion. Legal drafting sits with your counsel.
Disclosure
How material is exchanged
Every M&A engagement runs on a permissioned record. These are the rules that apply to it, whatever the programme.
What the platform guarantees
- Access is granted per counterparty and per folder, never wholesale
- Every document view is logged, so disclosure can be evidenced
- Diligence requests are tracked items with owners and due dates
- Revoking access is an explicit action with a recorded effect
What remains yours
- Deciding what must be disclosed under the transaction documents
- Legal review of the documents you place in the room
- Any representation or warranty about their accuracy
- The decision to proceed, pause or withdraw
Hard limits
What this programme never includes
- Acting as broker of record on a transaction
- Negotiating price and terms on your behalf
- Holding escrow or transaction funds
- Taking a success fee on a completed transaction
- Drafting the sale and purchase agreement or disclosure schedules
- Operating an anonymised deal exchange or matching buyers with sellers
Commercial
Commercial terms
These values are set by business decisions that have not been taken yet. The platform shows the open decision rather than an estimate, so nothing here can be mistaken for a quoted figure.
Indicative timeline
Pricing or quote model
Authority and government fees
This service does not involve an authority filing fee. Where a fee ever applies, it is shown as its own line and labelled as external.
Cancellation and refund terms
How the provider is selected
Delivery
Who delivers this work
Professional and regulated work is performed by a verified provider who is responsible for it. ZKCAP coordinates the engagement and keeps the record.
Boundary
Scope, certainty and who decides
Stated plainly, because this service sits next to a regulated activity.
Nothing is charged at this step.